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Maximising Productivity: A Guide to Colour-Coding Events in Google Calendar


Colour coding a Google Calendar is an effective way to view your calendar and boost your productivity.

In the whirlwind of modern life, juggling work commitments, personal appointments, and social engagements can feel like a Herculean task. Enter Google Calendar, a digital lifesaver for managing your schedule with ease. But did you know that you can take your organisation skills to the next level by incorporating colour coding into your calendar?


Let's dive into the world of colour-coded events and discover how it can revolutionise your productivity.


Why Colour Code your Google Calendar?


Colour coding isn't just about aesthetics; it's a strategic tool for streamlining your schedule and enhancing efficiency:


  • Visual Organisation: By assigning different colours to various categories of events, you create a visual roadmap of your day, week, or month, making it easier to navigate your schedule at a glance.

  • Efficient Planning: With a quick scan of your colour-coded calendar, you can instantly discern between work-related tasks, personal commitments, and leisure activities, allowing for better planning and prioritisation.

  • Improved Focus: Colour-coding enables you to focus on specific types of events, minimising distractions and increasing your concentration on the tasks at hand.


Now that you understand the benefits, let's explore the two primary methods of colour-coding events in Google Calendar:


Separate Google Calendars with Colour-Coded Categories

In this method, you create distinct calendars for different aspects of your life, each assigned a unique colour. For example, you might have separate calendars for work, personal appointments, family events, and more. Here's how to set it up:

  1. Open Google Calendar and navigate to "My calendars" on the left-hand side.

  2. Click on "Create new calendar" and assign a name to it (e.g., Work, Personal, Family).

  3. Choose a colour for the calendar to represent its category.

  4. Repeat these steps for each category of events you want to colour code.


The beauty of this approach lies in its flexibility. You can toggle individual calendars on or off based on your current focus, allowing you to maintain clarity and avoid overwhelm.


Single Calendar with Separate Colour Tones

If you prefer a more streamlined approach, you can opt for a single calendar with varying colour tones of a single colour to represent different categories of events. For instance, you might use different shades of blue for work-related tasks, green for personal commitments, and red for important deadlines.


Here's how to implement it:


  1. Open Google Calendar and create or edit an event.

  2. In the event details window, click on the colour palette icon next to "Event colour."

  3. Choose a colour from the palette to represent the event.

  4. If you want to use a different shade of the same colour for another category, select "Custom" in the colour palette and adjust the hue or saturation accordingly.

  5. This approach offers simplicity without sacrificing organisation. All your events remain consolidated in one calendar, yet each category is visually distinct, allowing for easy identification and management.



Colour-coding events in Google Calendar isn't just a visual flourish; it's a strategic tool for optimising your time management and productivity. Whether you prefer the flexibility of separate calendars or the simplicity of a single calendar with varying hues, the key is to find a method that aligns with your preferences and workflow. Start harnessing the power of colour-coding today and take control of your schedule like never before!




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